Friday Memo

 

 FRIDAY MEMO

 

 

To:                  Town Board Members

From:  John Olson, Town Administrator

Date:   April 24, 2026    

 

 

Please take time to read this week’s Friday Memo- -a general recap of the week and upcoming news.  As always, should you like more information, I ask that you call the office, e-mail or stop in.  Thanks for your continued support. 

      1. A Special Board Meeting is scheduled for Saturday, May 9 from 9:00 – 11:00am at Waters Edge in Community Park.  The Spring, 2025 Citizen Survey regarding the Sustainment and Improvement of Delavan Lake will be discussed.  This is an open meeting for all members of the public and there will be time for comment and Q & A.
      2. The Village of Williams Bay recently sent a Request for Proposals to the Town for “Fire Protection Service.”  Fire & Rescue Committee and Town Board voted at their last meetings to prepare a proposal and respond.  Proposal was sent and delivered today with the Williams Bay scheduled for next Wednesday, 4/29, at 9:00am.  The RFP was also sent to the Village of Fontana.    
      3. Robert Hoekstra, 6436 Mound Rd., has applied for a Conditional Use Permit to allow construction of a new building for Contractor Storage and Wholesale Vehicle Sales.  The parcel is zoned Manufacturing.  Plan Commission recommended approval and you tabled at the Board Meeting and sent back to the Plan Commission as he requested outdoor storage.    
      4. James Beierle, 4215 South Shore Dr., has also applied for a Conditional Use Permit to allow a Planned Residential Development and construction of a new guest home on the parcel.  There is already a primary residential home on the parcel.  Plan Commission recommended approval and you approved at last Tuesday’s Board Meeting.
      5. Mercury Trade Group – Randy Wuttke, Villa Claire Estates (North Shore Dr. between Windward Hills Dr. & Chicago Club Dr.), a 10 large lot subdivision off North Shore Dr., submitted plans and their application for a Concept Plan.  Plan Commission recommended approval you also approved at last Tuesday’s Board Meeting.         
      6. Road Improvements and Chip Seal bids were opened last week.  The Town received 3 Road Improvement bids– Payne & Dolan, Wolf Paving, and Asphalt Contractors.  And 2 Chip Seal bids were received – Scott Construction and Fahrner Asphalt.  The Public Works Committee recommended accepting the low bid from Asphalt Contractors and Fahrner Asphalt.   You also voted to approve the low bid of $396,209.50 from Asphalt Contractors to perform improvements on Fox Lane and the Delavan Highlands roads.  And Ash St., Central Blvd., Poplar Dr., Sweet Rd., and Country View Dr.  You also voted to award the low bid for the Chip Sealing to Fahrner Asphalt for $60,673.13 with $15,892.16 invoiced to the Village of Williams Bay for their portion of Theatre Rd.  Other roads included are Linn & Borg Rds.   
      7. You did agree to reconsider the application for expansion by Lakeland Community Church, N3181 STH 67, at last Tuesday’s Board Meeting.  You did vote to approve the Conditional Use Permit, Variance, and Affidavit of Correction needed to allow the expansion to move forward.  You also amended an existing condition from requiring Sanitary Sewer to allowing a Holding Tank and recommended a sound/noise mitigation plan.     
      8. DNR recently confirmed that separate Commercial Launch Fees are not allowed.  Commercial users will need to pay the same Launch Fees already approved for individuals.  You voted to approve the new ordinance at last Tuesday’s Board Meeting.
      9. Community Park parking lot drainage plans were discussed at the Park & Tourism, Public Works, and Finance Committees this week.  At the Board Meeting, you voted to move ahead with bidding the entire project for this year.  Estimated cost is $198,500.
      10. At the Board Meeting, you also voted to not move ahead with the Police & Fire Staffing referendum at this time.  And you considered the final report from McMahon & Associates that also recommended a gradual increase in staffing through the normal budgeting process over several years rather than a referendum.   
      11. Private Road Maintenance & Snow Plowing has been discussed at last year’s August Public Works Committee and Board Meeting.    You also reviewed and discussed Attorney Koch’s legal opinion recommending contracts with property owners for this service.  Comments were made that advance notice will be given to all Private Road property owners receiving plowing and maintenance services so they can prepare for the 26/27 season.  Contracts with all associations without availability of private contractor service is the goal.  No immediate action was taken and tabled to the discretion of the Town Chair.  Mary added this agenda item to the last Board Meeting where you had more discussion.  And it remains listed on the agenda monthly Public Works Committee meetings.
      12. Open Book is scheduled for 6/8, 10:00am – Noon, and Board of Review on 6/25 from Noon – 2:00pm.
      13. Short-Term Rental Complaint Hotline is available 24/7 at 866-257-0149 or online at https://www.harmari.com/tipform-delavan
      14. All Assessed Values for the Town are available online at accurateassessor.com.    
      15. The Highway Shop is a “free drop-off site” for Waste Oil that is used for heating purposes.  We are currently in low supply.
      16. Enjoy your weekend!                                   

       

       

       

      Meetings next week:  None scheduled at this time.